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ՀԻՄՆԱԿԱՆ ԷՋ » ՀԱՅՏԱՐԱՐՈՒԹՅՈՒՆՆԵՐ » Աշխատանք, կարիերա » Թափուր աշխատատեղեր

VACANCY: AMERICAN UNIVERSITY OF ARMENIA

29.09.2017, 15:00

ADMINISTRATIVE ASSISTANT

AMERICAN UNIVERSITY OF ARMENIA
Communications Department


Yerevan
Armenia


Full Time
5 days/40 hours per week


20.10.2017
17:45

Job Duties

  • Perform general office duties, including responding phone and walk-in inquiries, greeting visitors, organizing meetings, maintaining event calendar and files, maintaining databases, handling office communications, order supplies for the office, etc.
  • Prepare contracts using templates; arrange special terms with the lawyer contacting services providers as needed.
  • Arrange photo and video shootings at AUA with photographers and participants.
  • Coordinate work with professional photographers, videographers and movie production companies during specific AUA projects.
  • Provide support during AUA events, according to assignments.
  • Translate/interpret from English into Armenian and vice versa as assigned.
  • Keep records of the department’s expenses including budget lines, dates, expense categories and related events and service providers.
  • Assist with reconciliation of the expenses with 1C accounting system information.
  • Coordinate AUA campus tours.
  • Negotiate services prices and terms with vendors for AUA projects.
  • Coordinate operations for AUA on-line store including order handling, delivery and communications with customers.
  • Occasionally conduct online research of worldwide universities various practices in fields of Communications and prepare reports, as assigned.
  • Prepare and provide statistics and reports by requests.
  • Coordinate department’s Work-study students’ schedules and day-to-day work.
  • Assist with organizing art exhibitions in AUA Akian Gallery including preliminary preparation, opening, and closing, as well as post-exhibition activities through:
  • Arranging for the delivery, framing (if needed), and storage of the paintings to AUA,
  • Preparing list with all the information including pricing,
  • Arranging for the design/printing/sending of exhibition program and invitations to the guests,
  • Handling e-mail/phone communication with the purchasers of paintings arrange for payment and paintings delivery,
  • Following up with the Accounting Office on payments received, assisting with financial issues by keeping and giving information on expenses and incomes from the exhibition,
  • Arranging for returning the unsold paintings to the painter.
  • Perform other related duties as assigned by the immediate supervisor(s).

Qualifications

  • University Diploma in a relevant field.
  • Strong written/oral communication skills in English, Armenian.
  • Computer skills (MS Office, spreadsheets, database management).
  • Relevant work experience of 1 year and more.
  • Excellent interpersonal and team building skills with an ability to work in a fast-paced changing environment.
  • Ability to work with a variety of constituencies.

How to apply: A letter of intent, Curriculum Vitae with the names and contact information for three referees should be sent to jobs@aua.am with the subject heading “Administrative Assistant”. Only shortlisted applicants will be notified for interview.

AUA is an equal opportunity employer and is committed to an active non-discrimination program within the institution

AMERICAN UNIVERSITY OF ARMENIA

 


Please state that you learned of this vacancy from Youth Canal website.

 

Թեգեր: AUA
Դիտումներ: 459

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